Bookkeeping services built for owner-operators and small fleets
Our Services
Bookkeeping services for owner-operators and small fleets, across the country.
What We Do
Your truck generates financial data every day you’re rolling — every settlement, every fuel stop, every mile, every repair. That data is either working for you or it’s a shoebox of receipts you dread. At COGS Bookkeeping we make it work for you: organized, reconciled, and reported every month in plain English, so you always know your true cost per mile and what you actually take home.
Monthly Bookkeeping
Every transaction categorized for trucking — fuel, DEF, maintenance, insurance, truck payment, permits — and every account reconciled, every month, without you managing it. Your QuickBooks stays accurate and current, so your numbers are ready for a lender, your CPA, or your own peace of mind.
IFTA & Fuel-Tax Filing
Miles and fuel tracked by jurisdiction all quarter, so IFTA isn’t a scramble four times a year. We prepare and file your quarterly IFTA on time — no shoebox, no last-minute math at the fuel desk.
Cost-Per-Mile & Financial Reporting
Profit and loss, balance sheet, and cash flow every month — plus your true cost per mile, the number that tells you which loads make money and which ones don’t. Plain English, not accountant jargon, so you always know whether the truck is actually making money.
Settlements & Receivables
Available as your operation grows. We keep your money-in straight — settlements and factoring reconciled, with a clear picture of who owes you and when it’s due, so you always know what’s coming in.
Payables & Cash Flow
Available as your operation grows. Never lose track of what the truck owes — fuel cards, insurance, the note, permits. Cash-flow clarity in both directions, so nothing sneaks up on you.
Payroll Reconciliation
For fleets running drivers: your payroll provider handles compliance, deductions, and filings — we take their reports and reconcile every payroll run directly into QuickBooks, clean and documented every pay period. You get clean books.
Budgeting & Forecasting
Know where the operation is headed, not just where it’s been. We work from your real numbers to help you plan for the next truck, the slow season, or the maintenance you know is coming.
Bookkeeping Cleanup
Behind on your books? It happens — the road doesn’t leave much time for paperwork. We handle historical cleanup, getting every month that’s fallen behind corrected and current. Once you’re caught up, you move straight into ongoing monthly service.
Loan-Ready Financials
Every SBA loan, equipment loan for the next truck, and business line of credit needs clean, documented financials. If your books aren’t in order, the bank says no. COGS keeps you loan-ready before you ever need to ask.
Not sure which service level fits your operation? Schedule a free 30-minute consultation and we’ll walk you through exactly what you need. No obligation, no pressure.